OfficeTime - Time & Expense Tracking Review
Tracking the time spent on jobs doesn't have to be a chore. The people over at officetime.net know this and in 2004 they released some desktop software to help people keep track of the time spent working on jobs.
OfficeTime compliments it's desktop counterpart but I never used the desktop software so can't comment on this. What I would say is you certainly don't need the desktop software to use this app.
So, what do you get for your £5.49 (we'll come to the price later). Firstly, if you've seen the website try to ignore the dated and uninspiring look and feel. Although the website appears as though it was built in the 90's I'm happy to say OfficeTime is definitely up there with some of the best looking apps available.
The interface design and large buttons ensures using the app is quick and painless.
We're presented with a lovely big icon that opens up the main screen. What I like about OfficeTime is how simple it is to use. The home screen only consists of the main options. Nothing else. The developers have stayed close to the less is more mantra. This is excellent because who wants an app where it's a struggle to find what you're after. Listed below I've covered the main features of the app.
This allows you to create a new session for a specific project. The screen contains a digital clock that displays the time spent on a project. The idea is you start working on a job and create a new session, assign a project (or insert a new one), assign it a category (if you're freelance and work for multiple companies you can insert them here), add any notes and hit start to begin tracking your hours. Simple!
This option allows you to add an expense for a project. This will insert the cost to the overall project. A useful feature that helps keep expenses separate to working hours.
The timesheet allows you to export your data to a csv file. This gives you a run down of all jobs or a specific job depending on the option you select. Timesheets can be selected for individual dates, projects and categories. So you can keep things separate for individual clients and employers.
This is where you insert your projects and assign them to a category which sets the hourly rate.
A category could be the company you work for. You insert the name of your company and assign it an hourly rate. If you're a freelancer you could have multiple employers listed with different rates assigned. Or you could categorise things based on the work undertaken. If you work at a web design company, the design work could have a cheaper rate to the back end development, use categories to insert help you track different rates. These are just a few examples of how useful the various options can be.
The reports screen is what you'll be checking the most, especially if you're the boss. This gives you an overview of the hours worked and current cost for each project. You can view weekly, monthly, daily and all reports. This is ultimately where the app comes into it's own. Seeing where your times being spent and hours are being used up.
Along with the main features listed above you also have the option to sync with the desktop software which I never got around to.
If you're a freelancer you could have multiple employers listed with different rates assigned.
OfficeTime - Time & Expense Tracking is perfect. Although it must be said it's only as good as the person using it. Until Apple comes up with a device that can read your mind it falls on you to insert the data. OfficeTime does makes the process nice and easy for us.
Forget to start the timer, don't worry you can start it and roll on some hours to make up for it. Out to lunch and didn't stop it. No problem, roll back the hours when you remember. Even if you forget to insert the hours for a a day or week you can go in and insert them manually.
The reports screen is what you'll be checking the most, especially if you're the boss.
The interface design and large buttons ensures using the app is quick and painless. The developers know what we need from a time management app and understand things don't have to be complicated.
The main question what people will be asking though. Is the £5.49 pricetag worth it? Given the potential the app has in saving money or increasing work efficiency I'd have to say the answer is a definite yes. You're getting the companies experience carried over from the desktop software. Pack this into a lovely looking, easy to use, time management app and it'd have to say it'll probably be money well spent.